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Simplified Business Workplace -> Workflow Inbox in SAP R/3
By Anirban Bhattacharjee, KPIT Cummins and Infosystems
The purpose of this document is to demonstrate how to display a simple view of
the Business Workplace (SBWP) which can be used in Custom Developments / Module
Pool Screens or even Custom Workflow Reports.
Scenario: The Business
Workplace or SAP Workflow Inbox (as many people call it) can be accessed via
the transaction SBWP. It contains complete details of the Inbox, Outbox, E-Mail
Notifications, etc. But on many occasions the Business Users request for a
simple view of this Business Workplace. Something that will show just the
workflow work items and omit the other details. That way; the user can processes
their desired work item only and not worry about other technicalities.
There is no need to custom develop
this solution, since SAP has given us a very simple way to do it.
The process involves running a couple of standard transaction codes. I will
explain this in details below.
process of accessing the Business Workplace
We run the transaction SBWP to access
the Business Workplace or click on the button as shown below
The Business Workflow screen looks
like shown below
As you can see the SBWP is pretty
detailed. The user can display a lot of information related to Documents,
Workflow Work Items, Started and Processing Workflows, Resubmission Entries, and
many more. The end user rarely uses all these. They are mainly bothered to see
the work items that they have to process.
In SBWP the work items to be processed
are accessed as shown beloe:
The user can thus select the desired
item to process. Similar process is followed for other entries where the user
needs to navigate in the tree and locate the desired item to process.
way of seeing the Business Workplace or SAP Inbox
Now we will simplify this view. For
this we will run the first T-Code called SWLD_INPLACE1
- Embedded Inbox with a View
The entry screen of the T-Code looks
as shown below
(Please note you can even filter tasks
whose work items you do not want to be shown. Hence you can create variants for
this program and create custom transactions.
Based on business need, those
transactions can be given to the end users.)
We can change the Title to something
of our need and display just the INBOX section of SBWP as of now
The report shows a very simple ALV
output of just the INBOX of SBWP and nothing else.
The user can process the desired work
item from here and because of a simple view; it becomes a much easier task.
Similarly we can display the OUTBOX
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